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From period changes to final payroll records.

Follow one pay period through preparation, employee calculations, review and the records that follow.

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Payroll inputs flowing into reviewed employee records.

One pay period, from preparation to records.

Prepare the period

Hours & earnings

Start with the employees included in this pay period. Review hours, overtime, additional earnings and reimbursements before moving on.

Marula Foods 2026-10

Regular payroll

In progress
Employees4
Hours worked672
Gross pay$10,213.63
EmployeeHoursGross
Tariro DubeEMP-001 168 h $2,386.36
Tawanda NyoniEMP-002 168 h $2,243.18
Rudo MoyoEMP-003 168 h $2,558.18
Farai SibandaEMP-004 168 h $3,025.91
Total672 h$10,213.63

Time off

Check leave-related adjustments against the same period, keeping employee inputs together before the calculation is reviewed.

Marula Foods 2026-10

Regular payroll

In progress
Employees4
Time-off hours0
Gross pay$10,213.63
EmployeeTime offGross
Tariro DubeEMP-001 0 h $2,386.36
Tawanda NyoniEMP-002 0 h $2,243.18
Rudo MoyoEMP-003 0 h $2,558.18
Farai SibandaEMP-004 0 h $3,025.91
Total0 h$10,213.63

No time-off adjustments are included in this fictional period.

Continue through the run

01 Prepare the period

October 2026 Regular Payroll

In progress
Choose payroll preparation step

01–31 October 2026

Hours & Earnings

Review pay-driving employee inputs, overtime, reimbursements, and other earnings before payroll is calculated.

Step 1 of 4

Time Off

Capture leave-related adjustments for the same pay period and validate balances before continuing.

Step 2 of 4
Close-by date
30 Oct 2026
Total time off hours
0 hrs
Total hours worked
672 hrs
Gross preview · USD
$10,213.63
Not available in this preview.
Complete payroll review by 30 Oct 2026. Assigned employees start selected.
EmployeeCompensationDaysHoursOvertimeAdditional earnings USDReimbursements USDPersonal noteGross preview USDPayment typeRow actions
Tariro DubeEMP-001SalariedUSD 2,500.00 monthly21168 hrs0 hrs$0.00$0.00$2,386.36
Tawanda NyoniEMP-002SalariedUSD 2,350.00 monthly21168 hrs0 hrs$0.00$0.00$2,243.18
Rudo MoyoEMP-003SalariedUSD 2,680.00 monthly21168 hrs0 hrs$0.00$0.00$2,558.18
Farai SibandaEMP-004SalariedUSD 3,170.00 monthly21168 hrs0 hrs$0.00$0.00$3,025.91
Employee pay values are fixed sample figures. No payroll is calculated.
View
Not available in this preview.
No time-off hours are recorded for this sample pay period.

Policy hours and totals cover the full payroll period.

EmployeeTime off · period total
Tariro DubeEMP-0010 hrs
Tawanda NyoniEMP-0020 hrs
Rudo MoyoEMP-0030 hrs
Farai SibandaEMP-0040 hrs
EmployeeTotal OffThu1Fri2Sat3Sun4Mon5Tue6Wed7Thu8Fri9Sat10Sun11Mon12Tue13Wed14Thu15Fri16Sat17Sun18Mon19Tue20Wed21Thu22Fri23Sat24Sun25Mon26Tue27Wed28Thu29Fri30Sat31
Tariro DubeEMP-0010 hrs
Tawanda NyoniEMP-0020 hrs
Rudo MoyoEMP-0030 hrs
Farai SibandaEMP-0040 hrs
4 employees loaded for this payroll period.
4 of 4 employees included

Example workspace · Marula Foods · October 2026

Understand each calculation

Employee result

Open an employee calculation to see how gross pay, statutory deductions and take-home pay are presented.

Marula Foods 2026-10

Tariro Dube

In progress
Gross pay$2,386.36
Take-home pay$1,696.48
Gross pay
$2,386.36
PAYE
− $639.20
AIDS levy
− $19.18
NSSA employee
− $31.50
Net pay
$1,696.48

Fictional example values. Amounts are shown for review.

Earnings and deductions

Move to another employee and compare the detail in context. The figures shown belong to this fictional example.

Marula Foods 2026-10

Rudo Moyo

In progress
Gross pay$2,558.18
Take-home pay$1,806.36
Gross pay
$2,558.18
PAYE
− $699.34
AIDS levy
− $20.98
NSSA employee
− $31.50
Net pay
$1,806.36

Fictional example values. Amounts are shown for review.

Continue through the run

02 Understand each calculation

October 2026 Regular Payroll

In progress

01–31 October 2026

Hours & Earnings

Review pay-driving employee inputs, overtime, reimbursements, and other earnings before payroll is calculated.

Step 1 of 4
Close-by date
30 Oct 2026
Total time off hours
0 hrs
Total hours worked
672 hrs
Gross preview · USD
$10,213.63
Not available in this preview.
Complete payroll review by 30 Oct 2026. Assigned employees start selected.
EmployeeCompensationDaysHoursOvertimeAdditional earnings USDReimbursements USDPersonal noteGross preview USDPayment typeRow actions
USD 2,500.00 monthly21168 hrs0 hrs$0.00$0.00$2,386.36
USD 2,350.00 monthly21168 hrs0 hrs$0.00$0.00$2,243.18
USD 2,680.00 monthly21168 hrs0 hrs$0.00$0.00$2,558.18
USD 3,170.00 monthly21168 hrs0 hrs$0.00$0.00$3,025.91
4 employees loaded. Select an employee name to inspect their summary.
4 of 4 employees included

Example workspace · Marula Foods · October 2026

Review the whole run

Run totals

Bring employee results together with gross pay, deductions, employer costs and net pay for the period.

Marula Foods 2026-10

Run review

Review
Gross pay
$10,213.63
Employee deductions
$3,000.39
Employer costs
$126.00
Net pay
$7,213.24

4 employee results in the October run.

Employer obligations

Inspect the obligation breakdown before confirming that the reviewed payroll is ready to finalise.

Marula Foods 2026-10

Run review

Review
PAYE withheld
$2,790.67
AIDS levy withheld
$83.72
NSSA employee contributions
$126.00
NSSA employer contributions
$126.00
Total company obligation
$10,339.63

Calculated amounts only. Payments and statutory filing remain separate.

Continue through the run

03 Review the whole run

October 2026 Regular Payroll

In progress

01–31 October 2026

Review & Finalise

Review totals, employee inputs and company obligations before finalisation. Payments are not executed here.

Step 3 of 4
Gross pay
$10,213.63
Employee deductions
$3,000.39
Employer costs
$126.00
Net pay
$7,213.24
Close-by date
30 Oct 2026
Total time off hours
0 hrs
Total hours worked
672 hrs
Gross preview
$10,213.63

What Your Employees Worked & Take Home

Hours, earnings, statutory deductions and net pay for each included employee.

4 employees
Employee Worked Gross cash Taxable income PAYE AIDS levy NSSA Net pay Lines
Tariro Dube EMP-001 Salaried 168 h $2,386.36 $2,386.36 $639.20 $19.18 $31.50 $1,696.48
Lines
Hours worked
168 h
Gross cash
$2,386.36
Taxable income
$2,386.36
PAYE
− $639.20
AIDS levy
− $19.18
NSSA employee contribution
− $31.50
Net pay
$1,696.48
Tawanda Nyoni EMP-002 Salaried 168 h $2,243.18 $2,243.18 $589.09 $17.67 $31.50 $1,604.92
Lines
Hours worked
168 h
Gross cash
$2,243.18
Taxable income
$2,243.18
PAYE
− $589.09
AIDS levy
− $17.67
NSSA employee contribution
− $31.50
Net pay
$1,604.92
Rudo Moyo EMP-003 Salaried 168 h $2,558.18 $2,558.18 $699.34 $20.98 $31.50 $1,806.36
Lines
Hours worked
168 h
Gross cash
$2,558.18
Taxable income
$2,558.18
PAYE
− $699.34
AIDS levy
− $20.98
NSSA employee contribution
− $31.50
Net pay
$1,806.36
Farai Sibanda EMP-004 Salaried 168 h $3,025.91 $3,025.91 $863.04 $25.89 $31.50 $2,105.48
Lines
Hours worked
168 h
Gross cash
$3,025.91
Taxable income
$3,025.91
PAYE
− $863.04
AIDS levy
− $25.89
NSSA employee contribution
− $31.50
Net pay
$2,105.48
Total 672 h $10,213.63 $10,213.63 $2,790.67 $83.72 $126.00 $7,213.24
Tariro DubeEMP-001 Salaried
Take home$1,696.48

21 days 168 hours worked

Gross
$2,386.36
Taxable income
$2,386.36
PAYE
− $639.20
AIDS levy
− $19.18
NSSA
− $31.50
Gross
$2,386.36
Employee deductions
− $689.88
Net pay
$1,696.48
View full breakdown
Taxable income
$2,386.36
PAYE
− $639.20
AIDS levy
− $19.18
NSSA employee contribution
− $31.50
Net pay
$1,696.48
Tawanda NyoniEMP-002 Salaried
Take home$1,604.92

21 days 168 hours worked

Gross
$2,243.18
Taxable income
$2,243.18
PAYE
− $589.09
AIDS levy
− $17.67
NSSA
− $31.50
Gross
$2,243.18
Employee deductions
− $638.26
Net pay
$1,604.92
View full breakdown
Taxable income
$2,243.18
PAYE
− $589.09
AIDS levy
− $17.67
NSSA employee contribution
− $31.50
Net pay
$1,604.92
Rudo MoyoEMP-003 Salaried
Take home$1,806.36

21 days 168 hours worked

Gross
$2,558.18
Taxable income
$2,558.18
PAYE
− $699.34
AIDS levy
− $20.98
NSSA
− $31.50
Gross
$2,558.18
Employee deductions
− $751.82
Net pay
$1,806.36
View full breakdown
Taxable income
$2,558.18
PAYE
− $699.34
AIDS levy
− $20.98
NSSA employee contribution
− $31.50
Net pay
$1,806.36
Farai SibandaEMP-004 Salaried
Take home$2,105.48

21 days 168 hours worked

Gross
$3,025.91
Taxable income
$3,025.91
PAYE
− $863.04
AIDS levy
− $25.89
NSSA
− $31.50
Gross
$3,025.91
Employee deductions
− $920.43
Net pay
$2,105.48
View full breakdown
Taxable income
$3,025.91
PAYE
− $863.04
AIDS levy
− $25.89
NSSA employee contribution
− $31.50
Net pay
$2,105.48
Total net pay$7,213.24
Statutory and employer obligationsCalculated employee withholding and employer-side amounts. Payments are handled outside QPayroll. $3,126.39
ItemEmployee withheldCalculated amountTotal obligationSource
PAYE$2,790.67—$2,790.67Statutory pack calculation
AIDS levy$83.72—$83.72Statutory pack calculation
NSSA employee contribution$126.00—$126.00Statutory pack calculation
NSSA employer contribution—$126.00$126.00Statutory pack calculation
Total company obligation$3,000.39$126.00$3,126.39Employee withholding plus employer-side contribution

Example workspace · Marula Foods · October 2026

Finalise the reviewed payroll

Completed run

The reviewed payroll is now marked finalised for this period, with its result retained in the completed run.

Marula Foods 2026-10

Finalised run

Finalised
Payroll finalisedReview snapshot retained for this period
Gross pay
$10,213.63
Employee deductions
$3,000.39
Employer costs
$126.00
Net pay
$7,213.24

Run reference

Open the confirmation details to see the retained run reference. Payments and statutory filing remain separate steps.

Marula Foods 2026-10

Finalised run

Finalised
Status
Finalised
Run ID
DEMO-MARULA-2026-10
Snapshot reference
Not recorded
Payroll period
2026-10
Gross pay
$10,213.63
Employee deductions
$3,000.39
Employer costs
$126.00
Net pay
$7,213.24
Continue through the run

04 Finalise the reviewed payroll

October 2026 Regular Payroll

Finalised

01–31 October 2026

Confirmation

Payroll has been finalised successfully. Review the final summary and next operational dates below.

Step 4 of 4
Close-by date
30 Oct 2026
Total time off hours
0 hrs
Total hours worked
672 hrs
Gross preview
$10,213.63

Payroll Finalised

Close-by date
30 Oct 2026
Total time off hours
0 hrs
Total hours worked
672 hrs
Gross preview
$10,213.63

Payroll finalised successfully

The calculation and its pinned statutory pack are now read-only.

Finalised
Status
Finalised
Run ID
DEMO-MARULA-2026-10
Snapshot reference
Not recorded
Gross
$10,213.63
Employee deductions
$3,000.39
Statutory deductions
$3,000.39
Employer costs
$126.00
Net pay
$7,213.24

Fictional example values. This preview does not calculate or finalise payroll.

Example workspace · Marula Foods · October 2026

Produce the period records

Run documents

Continue into Documents to review employee records associated with the completed payroll.

Marula Foods 2026-10

Payslip records

Finalised
Tariro DubeEMP-001 Gross $2,386.36
Ready Net $1,696.48
Tawanda NyoniEMP-002 Gross $2,243.18
Ready Net $1,604.92
Rudo MoyoEMP-003 Gross $2,558.18
Ready Net $1,806.36
Farai SibandaEMP-004 Gross $3,025.91
Ready Net $2,105.48

Payslip detail

Open a representative payslip detail for the same employee and period. All details are fictional.

Marula Foods 2026-10

Payslip records

Finalised
Payroll documentTariro Dube
EMP-001
Payroll period
2026-10
Gross pay
$2,386.36
PAYE
− $639.20
AIDS levy
− $19.18
NSSA employee
− $31.50
Net pay
$1,696.48

Fictional sample record. This preview does not generate or save a file.

Return to the start

05 Produce the period records

Payslips & Local Exports

Payslips for selected payroll run4 employees
Tariro DubeEMP-001

Pay period: 2026-10 Gross USD 2,386.36 Net USD 1,696.48

Document ReadyNot saved locally
Tawanda NyoniEMP-002

Pay period: 2026-10 Gross USD 2,243.18 Net USD 1,604.92

Document ReadyNot saved locally
Rudo MoyoEMP-003

Pay period: 2026-10 Gross USD 2,558.18 Net USD 1,806.36

Document ReadyNot saved locally
Farai SibandaEMP-004

Pay period: 2026-10 Gross USD 3,025.91 Net USD 2,105.48

Document ReadyNot saved locally

Example workspace · Marula Foods · October 2026

Keep the organisation, review and records in context.

Follow the same fictional organisation and period as employee inputs move into the reviewed run and its related records.

Focus an illustration and use the arrow keys to explore its details. The illustration tour pauses while you interact.

  1. Organisation Marula Foods
  2. Employee inputs Hours, earnings & time off
  3. Reviewed run October 2026 payroll
  4. Payroll records Payslips & run documents

A few practical details

What is set up once, and what changes each pay period?

Employee payroll information provides the starting point. Each period, prepare the run with the relevant employee inputs and changes, then review that period’s results and records.

Can I change a run after finalisation?

Correction options depend on the current release. Ask about the supported process before changing a finalised run.

Does Paydae submit payroll returns or make payments?

No. Paydae supports payroll preparation and review; employers and practitioners complete submissions and payments through the appropriate channels.

See how Paydae fits your payroll work.

Bring the questions that matter to your team and explore the workflow with us.

Request a demo